Janitorial invoicing software that tells you what you kept.
Billing is the easy half. The half that changes decisions is knowing which buildings made money and which ones quietly did not.
Bill the month without rebuilding it every month.
- Recurring invoicingGenerate the month's drafts in a batch, per building or combined for an account with several, then review and send.
- Aging and statementsSee what is outstanding and how old it is, and send an account a statement instead of forwarding four old invoices.
- One-off work on the same billThe carpet job and the strip and wax land on the invoice with the recurring cleaning rather than in a separate pile.
- Vendor costs billed through with markupSupplies and outside work you fronted go onto the client invoice at your markup instead of being absorbed and forgotten.
- Subcontractor payoutsApprove what a firm is owed per building, with their insurance certificate checked before the payment gets approved.
Profit on every building, with labor in it.
Most cleaning companies can tell you revenue per building. Far fewer can tell you profit, because that means costing out your own crew's hours at their real pay rates and attaching them to the right address.
ClientFlash tracks what each building brings in and what it cost to clean: subcontractor payouts, supplies and vendor bills, and your W-2 labor from the hours your crews actually clocked. What comes out is a margin per building you can sort.
That sorted list is usually uncomfortable the first time. There is almost always a building near the bottom that everyone assumed was fine, and finding it is worth more than the subscription.
It is also the number to have in hand at renewal. Asking for an increase is a different conversation when you can say exactly what the building costs to run.
What this does not do
- It does not process payments. Every invoice can carry a pay-online link from your own payment processor, so the money goes straight to you and never routes through us.
- No QuickBooks sync yet. On the roadmap.
- Unopened invoices get automatic reminders; chasing overdue money is still a person's call. The system shows you who is late and how late.
Questions people actually ask
Does it sync with QuickBooks?
Not yet. QuickBooks sync is on the roadmap and we are not going to pretend otherwise. Today invoices and statements send by email and you record payments in a couple of clicks.
Can clients pay by card or ACH in the app?
No. Online payments are on the roadmap. Right now the app bills, tracks and chases; the money still arrives the way it arrives today, and you record it.
How is profit per building calculated?
Revenue for the building, minus what it cost to clean. That includes your own W-2 crew's labor at their real pay rates, not just what you paid subcontractors, which is the number most companies are missing.
Does it handle sales tax?
No. Sales tax is on the roadmap. If your state taxes janitorial services, that is still handled outside the app today.
One system, not five.
Find the building that is losing money.
Book a demo, bring one real account, and we will show you where its margin actually lands once labor is in the math.